WALKING GROUP — RAIN DECISION AND NOTICE RECORD
Original planning aid. No forecast, route inspection or venue booking supplied.
Use local official warnings, closures and the group's actual arrangements.

OUTING AND DECISION OWNER
Walk name / exact route / original meeting point:
Date, local time and time zone:
Organiser responsible for decision and agreed backup:
Participant notice channel, alternative contact route and privacy boundary:
Earliest relevant participant departure or transport commitment:
Decision time and notice deadline agreed for this particular outing:
What people should do if no confirmation arrives:

CHECK BEFORE DECIDING — keep source, issue time and time checked
Local official forecast and alerts for the route and travel period:
Thunderstorm, flooding, wind, ice or other relevant warning:
Land-manager closure or current route-condition information:
Surfaces, crossings and actual early finish / return options:
Transport status and approach to the meeting point:
Required facility opening and current access details:
What remains unknown, conflicting or unsuitable:
Do not turn a quiet radar image or an old dry-day visit into route clearance.

DECISION
Current plan: proceed as confirmed / change / postpone / cancel / pending:
Factual reason and information used, without inventing a forecast:
Outdoor route and original meeting point status:
Next update time and the person responsible:
If conditions change before or during the outing, action and contact route:
If thunder is heard, follow official lightning advice and seek safe shelter.
Do not walk through flood waters or ignore closures or evacuation instructions.

ALTERNATIVE — DO NOT ANNOUNCE IT AS CONFIRMED UNTIL CHECKED
Proposed venue / activity and exact location:
Opening, permission/booking, group capacity and any cost:
Approach, entrance, steps, usable facilities and required access features:
Transport there and back; weather risks on the approach:
Who confirmed which feature, source/date and remaining unknowns:
New meeting arrangement, participation choice and ending/return plan:
An indoor label does not establish safe travel, access or lightning shelter.

NOTICE DRAFTS — EDIT BEFORE USE; NOTHING IS SENT AUTOMATICALLY
PENDING: Weather decision for [walk, date/time/zone] is pending. [Organiser]
will confirm [channel] by [time]. The original plan is not yet confirmed.
If you need to leave earlier, contact [approved route] before travelling.

CANCELLED: The outdoor walk [name, date/time/zone] is cancelled because
[checked factual reason]. Do not go to [original meeting point].
[Alternative status, or no alternative confirmed]. Next update: [time/owner].

ALTERNATIVE CONFIRMED: The original outdoor walk and meeting point are
cancelled. An optional [activity] is confirmed at [exact venue/date/time/zone].
[Checked entrance, access, cost, transport and finish details].
[Remaining relevant limits]. Please choose whether it works for you.

LATE CHANGE: This replaces the earlier notice issued at [time]. The current
plan is [decision]. Do not use [old point/route]. If already travelling,
use [agreed contact method] to confirm the updated arrangement.
Follow local warnings and emergency instructions rather than travelling to
meet the group through unsafe conditions.

AFTER THE NOTICE
Notice version / issue time / channel used:
Who may not have received it and who checks the agreed contact route:
No reply is not evidence that everyone read or accepted the new plan.
Keep participant contact details and health/access needs out of public notices.
Review: was the decision early enough, the venue actually confirmed, and the
old meeting point clearly retired? Change that specific weakness next time.